Executive Assistant to CEO & COO

About the role

We are seeking a proactive Executive Assistant to support the Chief Executive Officer and Chief Operating Officer of a leading manufacturing firm in Accra. The role involves high‑level administrative and operational assistance, ensuring smooth day‑to‑day executive functions.

Key responsibilities

• Manage the CEO’s and COO’s calendars, appointments, and travel logistics.
• Prepare business reports, presentations, and correspondence for executive meetings.
• Coordinate strategic initiatives related to manufacturing and sales activities.
• Liaise with suppliers, customers, and internal teams to support operations.
• Organise executive meetings, draft agendas, and record minutes.
• Facilitate communication between senior management and key stakeholders.
• Support corporate events, trade shows, and networking engagements.
• Assist with budgeting, expense tracking, and financial documentation.
• Process invoices, contracts, and agreements with vendors and partners.
• Act as primary point of contact for executives, suppliers, and business partners.
• Maintain confidential records and ensure proper filing of executive documents.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management or a related field.
• Minimum three years of experience in a similar executive support role.
• Experience in manufacturing or construction is an advantage.
• Strong analytical mindset, attention to detail and ability to handle multiple priorities.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively.

Required skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Familiarity with CRM, ERP and other business management software.

What we offer

• Health insurance and travel allowance.
• Competitive compensation package.
• Opportunity to work with an influential manufacturing brand.
• Exposure to executive leadership and strategic business operations.
• Dynamic and professional team environment.