Secretary / Registrar – Chief Administrative Officer

About the role

The Secretary / Registrar serves as the Chief Administrative Officer of the rector and the institute, overseeing all administrative functions and acting as custodian of institutional records. This senior position supports the GIMPA Council and Academic Board while guiding policy frameworks and strategic planning.

Key responsibilities

• Maintain and safeguard all institute records; act as secretary to the GIMPA Council and Academic Board.
• Lead program planning, budgeting, financial accounting, reporting, and student account management.
• Oversee procurement, contracting, and asset management processes.
• Manage operation and maintenance of physical plant, including construction, repairs, and renovations.
• Supervise support services such as property control, transportation, mail, printing, custodial, food services, computer services, and bookstore operations.
• Assist in developing the institute’s strategic plan and prepare reports on short‑ and long‑range goals.
• Ensure staff evaluation systems are implemented across all units.
• Develop and review policies for finance, administration, and procurement.
• Serve as affirmative‑action officer for non‑academic staff and perform other duties as assigned by the rector.

Required profile

• Advanced degree with at least 15 years of post‑graduation experience, including 5 years in a senior management role.
• Experience in a tertiary education institution is an advantage.
• Strong leadership, vision, and management abilities to work within an academic environment.
• High‑level policy analysis skills and capacity to address complex administrative challenges.
• Demonstrated ability to develop, articulate, and implement institutional goals.

Required skills