Senior Administrative Officer

About the role

We are seeking a highly experienced Senior Administrative Officer to act as the principal’s right hand, handling complex schedules, multi‑venture logistics, project delivery and lifestyle needs with absolute discretion.

Key responsibilities

• Own and optimise complex, multi‑venture calendars for the principal.
• Manage project timelines, vendors and budgets, coordinating cross‑functional teams to meet deadlines.
• Plan and coordinate all travel arrangements, including visas, accommodation, ground transport and contingency planning for large parties.
• Track project and personal budgets, reconcile expenses, process invoices and produce monthly financial reports.
• Attend meetings and industry events on behalf of the principal and ensure rigorous follow‑up.
• Supervise junior assistants, contractors and external agencies such as PR, marketing and legal.
• Resolve last‑minute schedule changes, travel disruptions or urgent operational issues calmly and discreetly.

Required profile

• 3+ years supporting C‑level executives, preferably.
• Degree or equivalent experience in business administration, management, production or related field.
• Exceptional written and verbal communication, negotiation and stakeholder‑management skills.
• Highly organised, solution‑focused and comfortable with irregular hours and frequent travel.
• Ability to work independently, take initiative and make decisions in fast‑moving situations.

Required skills

• Proficient with Google Workspace.
• Advanced MS Excel (budget modelling).
• Experience with Asana, Trello or equivalent project‑management tools.
• Familiarity with accounting/expense platforms.