Events & Executive Administration Coordinator

About the role

Salaam is looking for an Events & Executive Administration Coordinator based in Accra. The role reports directly to the Executive Secretary and supports the planning, coordination and delivery of events and programmes, while providing administrative support to the Executive Secretary. It is a full-time position.

Key responsibilities

• Plan and coordinate Salaam events from concept to delivery, including timelines, venues, logistics, suppliers, participants and implementation requirements.
• Coordinate major religious, community and seasonal programmes such as Ramadan activities, Taraweeh arrangements, Suhoor programmes and Eid celebrations.
• Prepare event budgets with the Financial Controller and coordinate venues, suppliers and logistics within approved financial parameters.
• Support sponsorship, participation and cost-recovery opportunities with the Sponsorship & Partnerships Officer.
• Coordinate event implementation and write post-event reports on participation, budget performance, sponsorship, outcomes, challenges and lessons learned.
• Provide administrative support to the Executive Secretary: calendar coordination, meeting arrangements, preparation of meeting documents and follow-up.
• Maintain management action trackers, follow up on actions and deadlines, and support monitoring of management and governance decisions.
• Support routine correspondence, central-office filing, policy, contract and MOU registers, recruitment scheduling, onboarding documentation and other administrative tasks.

Required profile

• Bachelor's degree or equivalent in Event Management, Business Administration, Marketing, Communications, Hospitality, Project Management or a related field.
• Relevant experience in event coordination, administration, executive support or project coordination.
• Desirable: experience in an NGO, education, community or charitable environment, executive or senior administrative support, vendor and volunteer management, and supporting sponsored or fundraising events.

Required skills

• Good working knowledge of Microsoft Office and/or Google Workspace.
• Strong planning, organization, attention to detail and stakeholder management.
• Budget awareness, written and verbal communication, record keeping and confidentiality.