Facilities Coordinator

About the role

Salaam Ghana/GISER is looking for a Facilities Coordinator based in the Accra and Tema region. The role coordinates and supports the day-to-day maintenance, repairs, contractors and facilities management of buildings and premises, and works closely with institutional Directors and administrative staff. It is intended to support facilities management rather than replace the operational authority of institutional leadership.

Key responsibilities

• Coordinate daily maintenance and upkeep of buildings and premises, run regular inspections, keep a preventive maintenance schedule and a facilities issues tracker.
• Coordinate approved repairs, renovations and improvement works with contractors, monitor progress and escalate delays, quality or cost concerns; the coordinator does not independently approve expenditure or major contractors.
• Manage facilities contractors and service providers, keeping records of services, warranties and performance.
• Support monitoring of electricity, water and other utilities, and report unusual consumption or interruptions.
• Report health, safety, security and operational risks, support fire safety and emergency systems, and coordinate cleaning and security services where assigned.
• Help locate and verify assets with Finance, keep equipment records and support asset verification.
• Prepare periodic facilities priorities and help prepare the annual facilities and maintenance budget, and monitor activities against plan.
• Maintain records of maintenance requests, inspections, quotations and approved works, and provide periodic facilities reports.

Required profile

• Diploma or Bachelor's degree in Facilities Management, Building/Construction Management, Engineering, Business Administration or a related field.
• Relevant practical experience in facilities, property, maintenance or operations coordination; experience coordinating contractors, repairs or renovations is desirable.
• Experience in an educational, NGO or multi-site environment is an advantage.

Required skills

• Strong organizational and coordination skills and good contractor and stakeholder management.
• Ability to prioritize multiple maintenance requirements and to keep accurate records and concise reports.
• Basic budgeting and cost-management awareness.
• Good written and verbal communication and sound judgement on when to escalate matters.