Executive / Office Manager

About the role

A mining firm operating in Ghana is looking for an experienced Executive Manager / Office Manager to run the day-to-day administrative and operational functions of its office. The role provides high-level administrative support to executive management, manages office operations and coordinates procurement-related activities where needed. It suits a proactive administrator with strong managerial experience.

Key responsibilities

• Oversee daily administrative operations and provide executive-level support, including scheduling, correspondence and meeting coordination.
• Supervise and coordinate administrative and support staff, ensuring accountability and productivity.
• Manage office budgets, expenses, vendor relationships and general office resources.
• Support procurement processes such as sourcing, vendor evaluation, purchase requisitions and inventory management.
• Maintain documentation, filing systems and records in line with company policy.
• Liaise with internal departments and external stakeholders, and coordinate logistics for meetings, site visits and executive travel.
• Ensure compliance with company policies, health and safety standards and regulatory requirements.
• Prepare reports, presentations and correspondence for management and handle confidential information with discretion.

Required profile

• Bachelor's degree in Business Administration, Management or a related field.
• At least 5 years of experience in an administrative or office management role with managerial responsibility.
• Prior experience in mining or a similar heavy industry is an advantage; procurement or supply chain experience is a strong plus.
• Proven track record of managing teams and coordinating cross-functional office operations.

Required skills

• Leadership, organisation and multitasking, with strong written and verbal communication.
• Sound understanding of procurement processes and vendor management.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Problem-solving and ability to work under pressure and independently.