Receptionist

About the role

Knight Piesold Ghana Limited is hiring a full-time Receptionist based in Accra. The postholder acts as the first point of contact for clients, vendors, visitors and stakeholders, manages office communications and supports the day-to-day running of the office.

Key responsibilities

• Serve as the main contact for visitors and respond to inquiries professionally and courteously
• Manage telephone systems, emails and incoming correspondence, sorting and distributing mail promptly
• Maintain office calendars, schedule appointments and coordinate meetings, conferences and travel
• Manage office supplies, equipment and inventory, including ordering supplies
• Supervise maintenance and repair work and arrange logistics for staff needs
• Liaise with the Office Manager on office events such as staff meetings, training and social gatherings
• Support department managers with drafting correspondence, requisitions, purchase orders, report data, invoices and records
• Keep the office clean and presentable, and support cross-functional projects and special events
• Represent the organisation professionally in all internal and external interactions
• Support OHS systems in line with ISO 45001 and quality and environmental systems in line with ISO 9001 and 14001

Required profile

• Bachelor's degree in Business Administration, Communication or a related field
• At least two years of related experience in a similar role
• Valid driving licence with at least two years of driving experience
• Strong understanding of office management and office maintenance systems

Required skills

• Good working knowledge of Microsoft Office Suite
• Ability to operate office equipment and multi-line telephone systems
• Excellent written and verbal communication, calm handling of difficult callers and guests
• Works independently at the reception with minimal supervision